What is a fire door register?

It is an inventory of the fire doors managed within a building or estate, linked to their identity, location and relevant inspection, maintenance and product information.

What should a fire door register contain?

Useful fields include a unique door ID, location, recorded rating, configuration, inspection dates and results, defects, remedials, supporting documents and responsible contacts. Check the information needed for your building and management arrangements.

How does it differ from an inspection register?

An inspection register focuses on inspection events and findings. An asset register also identifies the doors and locations being managed, with links to specification, installation and maintenance information.

Can a spreadsheet be used as a fire door register?

A spreadsheet can be useful if it is accurately maintained and linked to supporting evidence. Digital tools can reduce repeated entry and make door records easier to retrieve, but either approach requires ownership and regular review.

What is a fire door asset register?

It treats each door as an identifiable asset across specification, installation, inspection, maintenance and replacement, rather than simply a row in an inspection report.

How does QR access work?

A QR code opens the associated door information according to your sharing settings. Teams can review recorded findings and documents on site and add information through their authorised workflows.

Who uses a fire door register?

Building owners, facilities teams, housing providers and other people managing fire doors can use a register to coordinate checks and repairs. The applicable duties and required evidence depend on the building and jurisdiction.

Does Automate provide fire door register software?

Yes. Automate connects door identities and locations to recorded specifications, installation information, inspections, defects, remedials and evidence, with QR access to the associated record.

Fire Door Register for Buildings & Estates

All core features

Turn your register into connected door records.

Unlimited door records
Unlimited projects & sites
QR Golden Thread records

Platform licence

£29.99/month

Per organisation · plus team seats

Start Free TrialExplore Platform See full pricing & seat tiers

Primary administrator included. Additional team seats: £19.99/user/month for 1–5 users, with volume discounts for larger teams.

Save 20% on the licence annually

What a Modern Digital Fire Door Register Must Contain

A fire door register is not a list of doors - it is the living record of each one. These are the fields a modern digital register has to hold for every door in an estate.

Door ID

A unique reference for every door so it can be located, tracked and reported on across its entire life.

Location

Building, floor, room and position - where the door actually sits in the estate.

Rating

FD30, FD60, smoke-control rating and the certification the doorset was tested against.

Configuration

Leaf, core, frame, glazing, ironmongery - the doorset as it was specified and installed.

Installation

Who installed the door, when, against which specification and with what evidence.

Inspection

Every inspection, its result, the inspector and the date - a running history of condition.

Defects

Every defect recorded, categorised and tracked from discovery through to closure.

Remedials

Remedial works logged against the door, with evidence that the work was completed.

Certificates

Third-party certification, test evidence and compliance documents attached to the record.

Evidence

Photographs of the door, its components and any damage - time-stamped and stored.

Dates

Install date, inspection dates, remedial dates, recertification dates - the full timeline.

Responsible Parties

Who owns the door, who inspects it and who is accountable for its compliance.

QR Access

A QR code on every door that opens its full record on site, instantly.

History

The recorded installation, inspection and maintenance events associated with the door.

Download a blank fire door register template

Start an estate inventory with an Automate-branded spreadsheet and a one-page PDF guide. The template is blank: no fictional assets, example certification or implied inspection result. Keep supporting evidence in appropriate controlled storage.

Included fields

Identity and location, required performance, configuration and evidence, installation, findings, defects, action owners, dates and follow-up.

Using the template

Use one row per door, retain linked event histories, record unknowns and assign an information owner. The instructions explain dates, evidence references and limitations.

The XLSX includes the website icon and Automate lockup, grouped headings, alternating rows, filters and frozen identity columns. CSV is retained as a plain, import-friendly format without branding rows or images.

A maintained spreadsheet can be useful, but neither this template nor a completed register demonstrates compliance on its own.

Explore connected asset and workflow records

From Static Register to Living Record

A register is useful only when someone maintains it. Where door lists, reports and photographs are held separately, teams need a reliable way to keep identities, dates and outstanding actions aligned.

Automate turns every fire door into a continuously updated digital record. Information captured through inspection, maintenance and installation links to the asset. Teams still need to check locations, missing evidence and open actions so the register remains useful.

Automate turns every fire door into a continuously updated digital record.

Use the register to organise the estate; use each door’s linked history to review the evidence behind it. Neither replaces a competent assessment of the door.

QR Access: The Register on Every Door

QR access helps teams open the associated door information on site. Whether a login is required, and which documents are visible, depends on the access and sharing settings.

For an inspector it means working from the live record. For a facilities manager it means proving the door has been managed. For a responsible person it means the Golden Thread of every door is available the moment it is needed.

What a QR scan returns

Door identity & rating
Location & configuration
Last inspection & result
Open defects & remedials
Certificates & evidence
Responsible person & dates
Full history

Fire Door Register

An Estate View With Evidence Behind Each Door

A register helps you identify the doors you manage, find their locations and organise inspection and repair activity. Its value depends on accurate entries and supporting evidence, not the format alone.

Consistent Door Identities

Keep references and locations aligned with installation records and subsequent inspection findings.

Documents Behind the Inventory

Link photographs, product evidence and inspection reports to the associated asset so teams can retrieve the context for a review.

Open Actions in Context

Record defects, assigned responsibilities and remedial evidence alongside the door. Review completion and follow-up through the maintenance workflow.

Estate View Versus Asset History

The register organises which doors exist and where they are. The Golden Thread record connects the available evidence behind each asset.

Set clear ownership for maintaining the register and checking missing information. Software helps organise that work; it does not prove that every listed door is safe or compliant.

Start your free trial today

Explore the Platform

Fire Door Software

Fire Door App

Fire Door Inspection Software

Fire Door Maintenance

Fire Door Golden Thread

Fire Door Regulations

Related Resources

A fire door register is the spine of fire door compliance. Explore how it connects to inspection, maintenance and the Golden Thread.

Fire Door Registerorganise doors across buildings and estates